Facility Rentals

HEALTH PROTOCOL FOR USE OF ATHLETIC FIELDS

-On June 15, 2021, the County of Los Angeles Department of Public Health (DPH) issued the "A Safer Return Together at Work and in the Community" Health Officer Oder. Individuals, groups, or organizations interested in a permit to reserve a recreational facility are advised to review the Health Officer Order and adhere to any applicable best practices, protocols, guidelines, and/or recommendations as listed on the DPH's website,

Acknowledgment(Required)

I acknowledge that I have read and understood the above statement.

Parks/designated recreational facilities may not be used at anytime for a commercial use/purpose/monetary gains.

5.24.020 Commercial use prohibited.

It is unlawful for any person to use any park/designated recreational facility for a commercial use, except as permitted in Chapter 5.15. (Ord. 474 § 3, 2019; Ord. 328 § 2, 2002)

Commercial Status(Required)

Yes

No

(Is the activity a “commercial” event as defined by §5.24.010 of the Municipal Code?) Commercial use of any parks/athletic fields are prohibited)

This is an application for an Athletic Field or Court & Concession Facility not Memorial Park. For reservations at Memorial Park, please complete the Park Reservation Form

For Rules and Regulations regarding Athletic Field and Court Use, please see §5.24 of the Municipal Code. Reservations can be made for non organized team play use no less than 31 business days in advance for residents and no less than 60 business days in advance for non-residents.

Effective June 2, 2021, all organized team play as defined by §5.24 of the Municipal Code will require a permit for any use

“Organized team play” means persons gathered in a park/designated recreational facility engaging in one or more of the following activities:

1. A practice, drill or other activity, overseen by a supervisor or coach, for the purpose of facilitating the development of skills in a recreational, club or sport activity; or

2. A game or contest consisting of two or more teams, with a total of eleven (11) or more participants; or

3. A game or contest consisting of two or more teams regardless of number of participants, with uniforms or identifying apparel of competitors, and/or referees/coaches.

Organized Team Play One Time Use Permits

Reservations can be made no less than 72hour in advance for residents and no less than 60 business days in advance for non-residents.

Organized Team Play Recurring Use Permits

Reservations can be made no less than 30 business days in advance for residents and no less than 60 business days in advance for non-residents. (NOTE: there are currently no availability for recurring use permits)

Is this for an Organized Team Play?(Required)

Upload Team Roster(Required)

Max. file size: 50 MB.

Organized team play requires submittal of the team roster with each players residency to determine the group's residency status per Municipal Code. 5.24

Applicant

Name/Organization(Required)

Organizations Tax ID(Required)

Please provide your organizations IRS Tax ID number. Put N/A for non-organization requests.

Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone(Required)

Email(Required)

Field/Court Reservation

All permittable fields and courts are under a Joint Use Agreement with the La Canada Unified School District.

Joint Use Hours where the fields are permitted are as followed:

LCHS JV/V and Oak Grove: Mon-Fri: 6PM to 11PM, Sat-Sun: 9AM-10PM

All Other Fields: Mon-Fri: 3:30PM-11PM. Sat-Sun: 7AM-11PM (Excluding Sunday Use at FIS Lower and Cornishon Field)

Requests outside these designated hours will be denied since the fields are not available to the public outside the designated JUC hours.

Athletic Field or Court(Required)

Select from following facilities. Each facility requires a separate submission. (NOTE: Cornishon Tennis Courts are not available for permitting at this time)

Number of Courts Requested(Required)

(Basketball courts are reserved on a half-court basis)

Mayor's Discovery Park is not available to be permitted for exclusive use, the concession is the only facility available for reservation. The fee is $10.00 per hour and a $200 deposit per day is required. The facility is available for rental from 9:00 a.m. to dusk, Monday-Sunday. Following are Prohibited Uses at the Park: Sales or service of alcoholic beverages. Sale or use of tobacco products. The long-term storage (more than 1 week) of items within the concession facility. The preparation (cooking) of foods on site is not permitted (does not include microwavable or heated food items, catered items, or other foods prepared off-site and served from the concession facility. Sale of any type is not allowed.

Field Lights

Would you require field lights?(Required)

$20.00 per hour.

Start Time(Required)

:

End Time(Required)

:

Event Information

Purpose(Required)

Description of Activities(Required)

Residency(Required)

Yes

No

(Do the participants or organizers meet the definition of “residents” as defined by §5.24.010 of the Municipal Code?)

Fee waivers may be granted to residents at the city’s discretion when two or more of the following conditions have been met:
A. The resident applicant is a non-profit or not-for-profit organization recognized as such by the state of California.

B. The resident applicant agrees to provide in-kind services or perform community service.

C. The activity/event for which the permit has been requested is open to the public, free of charge.

D. The city council is a partner, co-sponsor, or has formally endorsed the event for which the permit is being requested.

The Parks and Recreation Commission makes fee waiver determinations during their regularly scheduled meetings.

If you believe you meet the criteria stated and would like to apply for a fee waiver, please use the online fee waiver application.

Recreational Status(Required)

Yes

No

(Is the organization, team, group, club, or activity “recreational” as defined by §5.24.010 of the Municipal Code?)

Food Status(Required)

Yes

No

(Is prepared or prepackaged food being served?)

Dates

(For Sunday use restrictions, please see §5.24.030) of the Municipal Code

Request 1 Starting Date (Required)

Request 1 Ending Date (Required)

Reoccurrence or Notes

(ex: Every second Monday)

Estimated Attendance(Required)

Arrival Time(Required)

:

Departure Time(Required)

:

Do you require additional dates?(Required)

Dates Continued

Request 2 Starting Date

Request 2 Ending Date

Reoccurrence or Notes

Estimated Attendance

Arrival Time

:

Departure Time

:

Do you require more dates?

Dates Continued 2

Please provide your additional requests below

ex: 1) xx/xx/xx - xx/xx/xx (Every second Monday) from 8:00 AM to 8:00 PM or 20 people 2) xx/xx/xx - xx/xx/xx (Every second Tuesday) from 8:00 AM to 8:00 PM or 20 people

Acknowledgement(Required)

I agree to the conditions stated below.

By signing below, the applicant acknowledges and agrees to the following conditions:
I understand that exclusive use of any facility requires a permit subject to §5.24 of the Municipal Code.

I understand that facility rentals including park reservations may be canceled for a full refund with a written cancellation notice received 30 days prior for residents and 60 days prior for non-residents. All other cancellations will be non-refundable.

I understand that signs announcing the event may not be mounted on any City field or facility.

I will provide liability insurance in the amount of $1,000,000 single limit naming the city, and its officers, agents, and employees as an additional insured on the policy as required by §5.24 of the Municipal Code.

Name(Required)

Signature (Full Name) Date

Comments

This field is for validation purposes and should be left unchanged.